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UnityPoint Health Manager, Central Procurement in Grimes, Iowa

The Manager of Central Procurement is accountable for the direction and development of UnityPoint Health’s Central Procurement operations. This position is responsible for the operationalizing UnityPoint Health’s procurement processes. Leads in driving the procurement team to meet objectives and ensure consistency, uniformity, and accuracy of purchases across UnityPoint Health. This position leads procurement and management objectives to ensure consistency, accuracy, and best practice for acquisition of supplies, equipment, and services. The scope of the role includes involvement with the following functions: sourcing, purchasing, credits, returns, freight, documentation and utilization of contracts. This position will operate within the corporate procurement framework and serves as a key representative in enterprise data initiatives.

Leadership

  • Oversee the day-to-day operations of the central procurement department by the establishment of work schedules, review of staffing needs and the supervision and training of staff including succession planning.

  • Responsible for identifying and implementing process improvements and opportunities to enhance financial sustainability and obtain best practice, collaborating cross functionally as needed.

  • Establish effective mechanism of communication with staff and the management team.

  • Responsible for hiring Central Procurement team members as assigned.

  • Conducts performance appraisals and provides corrective disciplinary actions for Central Procurement team members.

  • Review, approve and work with department on Payroll adjustments, PTO management and payroll accuracy.

  • Serves as a Subject Matter Expert (SME) providing training, resolve questions, and give direction to team members, end users, and Supply Chain leadership.

  • Establishes productivity guidelines, monitors and adjusts to achieve maximum productivity. Assists in planning and monitoring quality improvement initiatives ensuring any necessary corrective action in department.

  • Identifies data issues, investigates issues identified by others, researches and recommends solutions to correct problems (at the source where possible), and executes best practice and quality initiatives.

  • Motivate, facilitate, mentor, and coach team to deliver high quality, cost effective services. Facilitates the ongoing learning, well-being, professional satisfaction and development of staff through training, work assignments, increased responsibility, and mentoring.

  • Develop department budgets for staffing, operations, and capital resources. Manage actual costs to budget and proactively address any unfavorable budget variances.

  • Participates in development of goals, standards, policies, procedures, which contribute to the effectiveness of the department in accordance with organizational goals.

  • Resolves conflicts and facilitates collaboration with other stakeholders.

Operations

  • Supports Value Analysis and Product Standardizations efforts across UnityPoint Health.

  • Completes special projects as assigned

  • Monitors adherence to Service Level metrics and develops, executes and communicates service improvement plans to department and/or customers.

  • Performs strategic analysis on suppliers and supplier proposals; source and recommend suppliers; identify and implement improvements to supply chain using research, supplier relationships, industry knowledge and best practices (i.e., cost savings, new technologies and innovations , and operating efficiencies.)

  • Measures open orders and effectiveness of the Central Procurement team to manage the delivery of products/services/equipment as required.

  • Continuously evaluate processes for cost savings opportunities for lowering medical center costs and utilization costs.  Collects data to document cost savings and reports results monthly. Contributes to cost containment effort by evaluation of prices, terms, quantity discounts, quality, and services to assure the most cost-effective purchases.

  • Evaluates procurement activities for opportunities to add new items, create or edit templates to improve processes for Requesters.

  • Evaluates purchasing patterns and makes recommendations on product standardization opportunities.

  • Responsible for procurement team collaboration with Accounts Payable to ensure timely reconciliation of invoice/delivery discrepancies and manage RNI.

  • Leads projects which may involve high level of coordination among regions, multiple departments, and stakeholders.

  • Collaborates with SC Data Informatics team to repair issues with EDI, fax, or problems with the ERP system that can be addressed outside of IT.

  • Provides the Executive Director with information on forecasts, trends, or other conditions which may affect operations and budget planning.

Reporting

  • Write, maintain, and support a variety of queries utilizing appropriate tools, assist in development of standard queries for ongoing customer needs; help maintain data integrity in systems by running queries and analyzing data.

  • Runs reports from the Lawson system as needed to support business operations.

Education:

  • Bachelor's Degree

Experience:

  • Five years of experience in procurement, preferred Healthcare procurement is required with a deep understanding of the healthcare industry, gathering report requirements, and designing and implementing solutions.

Skills:

  • Knowledge of products purchased, good purchasing practices and policies, Material Requirements Planning (MRP), Small Business Administration, Uniform Commercial Code (UCC) Applications, and purchasing law and regulations.

  • Ability to use business tools such as Microsoft Word, Excel, and Outlook, Project, Visio, and Access preferred.

  • Written and verbal communications skills and the ability to understand and communicate concepts and recommendations.

  • Ability to coordinate and manage large, complex projects and be able to negotiate and build consensus among groups or individuals with diverse interests and function effectively as a team leader in a team environment.

  • Ability to understand and deal effectively with problems and opportunities, which arise, in a complex multiprocessing environment are crucial.

  • Lawson ERP experience preferred.

Requisition ID: 2021-87678

Street: 1601 SE Gateway Dr

Name: 9010 UnityPoint Health System Services

FTE (Numeric Only; Ex. 0.01): 1.0

FLSA Status: Exempt

Scheduled Hours/Shift: Days, Monday - Friday

External Company URL: http://www.unitypoint.org

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